Karachi, June 17, 2025 – The Federal Board of Revenue (FBR) has issued a comprehensive set of Standard Operating Procedures (SOPs) to regulate the allocation, utilization, and management of new operational vehicles across its field formations.
These SOPs are specifically designed for vehicles procured under the approval of the Prime Minister on September 19, 2024, subsequently endorsed by the Economic Coordination Committee (ECC) on November 6, 2024, and finalized by the Federal Cabinet on December 2, 2024.
The new SOPs aim to ensure efficient, transparent, and accountable use of operational vehicles by officers of FBR up to BS-18. Each FBR Unit will be allocated one vehicle, with additional allocations possible based on written justification of operational needs. The allocation must be certified by the designated Officer-in-Charge within 30 days of assignment.
According to the FBR, the Administration Wing will handle registration and associated costs like token tax, smart card fees, and M-TAG registration. In case a vehicle is disposed of, it will be replaced accordingly. Surplus vehicles will be placed in a central pool managed by a designated Committee and allocated upon written requests, provided SOPs are not violated.
A strong monitoring system is embedded within the SOPs. Officers-in-Charge are tasked with verifying fuel usage, journey records, and logbooks, while also compiling quarterly reports on vehicle utilization. Each operational vehicle is entitled to 200 liters of fuel per month, with possible increases subject to Committee approval. Maintenance costs during the initial two years or mileage thresholds (30,000 km for Honda City, 40,000 km for Toyota Yaris) will be borne by the manufacturer.
Strict SOPs define that operational vehicles are to be used exclusively for official duties. The controlling officer, who is allocated the vehicle, shall not be entitled to a conveyance allowance. Usage by subordinates is permitted for official work, but no officer senior to the controlling officer is allowed to interfere in vehicle utilization. Any misuse or breach may result in cancellation of the vehicle allocation and disciplinary action.
The SOPs also emphasize the role of the Committee, constituted at the Board level, comprising key FBR officials including the Member (Administration), various Chiefs, and Secretaries. The Committee will resolve complaints, approve allocations, and conduct biannual fuel consumption reconciliations.
In a significant transparency measure, the FBR’s Admin Wing will conduct annual third-party audits to ensure compliance with these SOPs. Moreover, any controlling officer aggrieved by Committee decisions may file a representation for review, which must be addressed within 30 working days.
Through these five-layered SOPs, the FBR aims to optimize the operational efficiency of its field formations while curbing misuse of official vehicles. These new SOPs underscore the FBR’s commitment to institutional governance, resource accountability, and operational transparency in its nationwide field operations.